Administrative Assistant 2 – Police Job in Kent, WA

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Job Summary

The City of Kent, WA is actively recruiting an experienced, customer-focused administrative professional for a full-time Administrative Assistant 2 – Police position. This highly visible role serves as a key point of contact for Police Command staff, residents, and visitors. Operating under limited supervision alongside the Support Services Manager, the selected candidate handles confidential records, manages frequent workplace interruptions with a polite demeanor, and carries out complex clerical tasks. Find more public sector vacancies by checking out the listings on Government Jobz.

Job Details & Salary

Essential Duties & Responsibilities

The employee performs specialized, sensitive administrative support for the Chief of Police, Assistant Chiefs, Command Staff, and Sergeants. Core responsibilities include managing divisional payroll processes (reviewing timesheets, leave requests, and overtime in automated systems), helping Assistant Chiefs audit divisional budgets, updating department policy manuals, typing confidential documents, routing invoices, tracking inmate accounts receivable billings, and purchasing office supplies.

Additional tasks involve tracking risk indicators for the Personnel Early Warning System, designing promotional and public information layouts (brochures, newsletters, and presentations), recording meeting minutes, and assisting Recruiting Officers with setting up IT, scheduling, and building access for incoming staff. For additional municipal office paths, visit Government Jobz.

Peripheral Duties

The candidate delivers essential backup support for Code Enforcement Officers by receiving complaints via phone, walk-ins, and online systems (CopLogic). Duties include evaluating records across multiple tools (King County Parcel Viewer, Tiburon/Axon, KIVA, WA Department of Revenue), drafting admonishment letters, setting up complex case files, and addressing public inquiries with tact and patience.

Requirements, Knowledge, & Skills

Successful candidates must understand municipal government structures, modern office machinery (computers, scanners, multi-line phones), and records retention schedules. Proficiency in English grammar, mathematical calculations, bookkeeping, and database management software is essential. Candidates must plan tasks effectively to reach deadlines and communicate professionally with hostile or irate individuals.

Education & Experience: A High School Diploma or GED supplemented by two (2) years of college-level coursework or vocational training in office management, accounting, or administrative support is required. Applicants must possess three (3) years of increasingly responsible administrative experience, including at least one (1) year assisting a division manager or director.

Licenses & Certification: A valid Washington State driver’s license is mandatory. Candidates must secure a Washington Crime Information Center (WACIC) certification within one year and a Notary Public License within six (6) months of hiring. To evaluate comparable clerical vacancies across local districts, view Government Jobz.

Selection Process & How to Apply

The City of Kent will establish a ranked 6-month eligibility list (extendable up to 24 months) through a multi-step screening system. To pass, applicants must meet the following metrics:

• Written Exam (30% weight; 70% passing score required; top 20 advance)
• Oral Board Interview (70% weight; 70% passing score required)
• Computer Skills Test (Pass/Fail)
• Chief’s Interview (Pass/Fail)
• Background Screening & Reference Checks (Pass/Fail)
• Polygraph Examination (Pass/Fail)

Important Application Note: Interested candidates must attach a comprehensive cover letter and resume directly to their profile to be considered. Relying on auto-fill features does not link your documents automatically. Incomplete applications are rejected. For technical trouble, contact human resources Monday through Friday (8:00 AM – 5:00 PM) at (253) 856-5270. Learn more about regional civil service recruitment pipelines at Government Jobz.

Physical Demands & Working Conditions

The position operates within a moderate-noise office environment featuring heavy public contact and continuous phone alerts. Physical needs include sitting, talking, hearing, manipulating office machinery, reaching, and occasionally walking or lifting objects up to 25 pounds. Visual tasks demand close focus, depth perception, and distance tracking. The City of Kent is an Equal Opportunity Employer.

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